T
Debbie Mayo-Smith international inspirational motivational how-to speaker technology, time management, improving business performance
Motivational Speakers, Sales, Marketing, Time Management, Productivity, Technology, Tips

Multi-Tasking Productivity Booster Or Burner?

This Motivational message is copyright. You might use it for your newsletter, website or as an article. It can be reproduced - but in its entirety and with inclusion of Debbie Mayo-Smith as the author and the weblink www.successis.co.nz

Multi-Tasking Productivity Booster Or Burner?

We all have too much to do. So we try to do many things at once. Multitasking.

Last Tuesday, tapping away at the computer, I suddenly stopped. An overwhelming guilt came over me. I had been so frantically doing a million and one things - simultaneously it seemed- that I had forgotten one of the priority items on my mental to do list. It was after 2pm and I had not yet made a Doctor's appointment for my daughter Elizabeth.

Kirsty, my Office Manger listened to my lament told me about an article she read on how multi-tasking was actually detrimental to you. I couldn't believe it because multi-tasking was something I always did - as we all do in our complex roles as parents, partners, employees/business owners, people!

So I Googled and sure enough a growing body of research indicates multitasking erodes rather than enhances productivity. Several studies found people lost time in performance speed when switching tasks and they lost more time as the task became more difficult.

We only have a limited amount of an attention span at any given moment. As people divide their attention between two seemingly simple tasks like reading email while talking on the phone, comprehension, concentration and short term memory suffer. (Now I know why my kids always come and badger me when I'm on the computer. Over and over I'll say no, no, till they catch me with a yes!) The more difficult the task the more time you lose switching back - that's why they say never to use a cell phone when driving - it could kill you.

So here are a few tips to make getting everything that you have to do - done!

  1. For immediate things - such as in the next few days, there's nothing better than the old fashioned pen and paper to do list. Keep one of those little notebooks with you always to add and cross off things you need to do

  2. Follow through and finish. For example if you call someone and say you'll send them something - when you hang up the phone - do it then - all the way through to sealing and addressing the envelope. Don't batch. It could easily get forgotten.

  3. Outlook has a wonderful automatic memory prompt Tasks. Tasks live below the sent item folder and you can create any task you like and set a date to be prompted. It can be assigned to someone else or created as a recurring task


This article is copyright to Debbie Mayo-Smith & SuccessIS. You may use it for your newsletter, website or as an article. It can be reproduced - but in its entirety and with inclusion of Debbie Mayo-Smith as the author and the weblink www.successis.co.nz


Share/Bookmark

Free Quick Tips Newsletter
You'll love this succinct monthly tip newsletter focused on improving your business results and productivity.

View and sign up now!!!

Andrew Gardner; Investors Edge

"Get on her email list mate! She sends brilliant tips every month. It’s the one newsletter I love to get!"